Payroll Disbursement Data Fields

Today

The date will default to the system date of the workstation. If the check is to be accounted for on a date other than the system date, click in the date box and change as necessary.

Location

The location will default to the store location of the workstation. If the check is to be accounted for at a location other than the location of the workstation, click in the Location box and select the applicable location from the drop down list.

Payee

The name of the employee the check was written to.

Gross Wages

The account to debit will default to the primary payroll account which is determined by the ledger account set up in the first column of system category 1881 'Gross Payroll'. If you have multiple payroll accounts and would like to change the payroll account to debit, click in the Gross Wages box and select the applicable payroll account from the drop down list.

To add more payroll accounts to the list, click Maintenance on the menu bar, click Ledger Maintenance and click System Categories. You will be adding the accounts to system category 1881 'Gross Payroll'. Refer to 'System Categories' for more information.

To change the description on an existing payroll account, click Maintenance on the menu bar, click Ledger Maintenance and click Chart of Accounts. Refer to 'Chart of Accounts' for more information.

Gross Amount

The gross payroll amount.

Checking Acct

The checking account to credit will default to the primary checking account which is determined by the ledger account set up in the first column of system category 1818 'Checking Acct'. If you have multiple checking accounts and would like to change the checking account to credit, click in the Checking Acct box and select the applicable checking account from the drop down list.

To add more checking accounts to the list, click Maintenance on the menu bar, click Ledger Maintenance and click System Categories. You will want to add the accounts to system category 1818 'Checking Account'. Refer to 'System Categories' for more information.

To change the description on an existing checking account, click Maintenance on the menu bar, click Ledger Maintenance and click Chart of Accounts. Refer to 'Chart of Accounts' for more information.

Check#

The number of the check.

Check Amount

As the payroll check is expensed, the amount expensed will be deducted from the gross payroll amount and will automatically appear as the Check Amount.